Policy Framework
Policy and Procedure Templates
- Please contact the Governance Coordinator for access to policy development resources.
(+) denotes a policy or procedure reviewed in 2026
(#) 2025
(^) 2024
(~) 2023
(*) 2022
Policies
Board Governance
- Okanagan College Board Bylaws
- Code of Conduct for Board Members (*)
- Procedures for Disclosure by Okanagan College Board of Governors (**)
- Appeals to the Board Policy (#)
- Procedures for Appeals to the Board (#)
- Credit Program and Course Suspension and Cancellation Policy (+)
- Distinguished Achievement Awards Policy (^)
- President Selection Policy
- Program Quality Review and Renewal Policy (^)
- Management of Programs and Courses Policy (#)
- Procedures for Minimum Enrolment (#)
- Procedures for Removing Inactive Programs and Courses from the Calendar (#)
- New Credit Program and Course Implementation Policy (+)
- Non-Credit and Service Contract Program and Course Implementation and Cancellation Policy (+)
Academic
- Academic Year Policy (#)
- Admissions Policy (^)
- Academic Regulations and Policies (OC Calendar)
- Academic Integrity Policy (^)
- Procedures for Academic Integrity Misconduct (^)
- Educational Decision Appeals Policy (^)
- Procedures for Educational Decision Appeals (^)
- Faculty and Instructor Qualifications Policy (#)
- Final Assessment Policy (#)
- Final Grade Appeal Policy (^)
- Procedures for Final Grade Appeals (^)
- Indigenous Access Policy (^)
- Program Advisory Committee Policy (^)
- Prior Learning and Assessment Recognition Policy (^)
- Registration and Courses Policy (^)
- Transfer Credit Policy (^)
- Procedures for Transfer Credit Policy (^)
- Student Progression Policy (^)
Student Services, Support and Conduct
- Attendance Policy (^)
- Accessibility Academic Accommodation for Students
- Emergency & Critical Management Policy (#)
- Inclusive College Community Policy (+)
- Involuntary Withdrawal and Re-Admission Policy (*)
- Procedures for Involuntary Withdrawal and Re-Admission (**)
- Student Complaint Policy (Concerning Employee Conduct)(*)
- Procedures for Student Complaints or Concerns(**)
- Student Death Response Policy and Procedures
- Student Non-Academic Misconduct Policy (*)
- Procedures for Complaints of Student Non-Academic Misconduct (**)
- Procedures for Investigations of Student Misconduct or Sexual Violence (**)
- Student Well-being Support Policy (*)
- Procedures for Student Well-being Support (**)
- Sexual Violence and Misconduct Policy (+)
- Procedures for Complaints of Sexual Violence and Misconduct (**)
- Use of Information Technology Resources (~)
People Services
Employment Agreements and Terms and Conditions
- BCGEU Vocational Instructors Collective Agreement 2022-2025
- BCGEU Support Staff Collective Agreement 2022-2025
- Faculty Association Collective Agreement 2022-2025
- Additional LOU's Faculty Association Collective Agreement 2022-2025
- FPSE Faculty Common Agreement 2019-2022
- Exempt Terms and Conditions Policy (*)
- Exempt Terms and Conditions Handbook (**)
- Procedures for Exempt Employee Compensation and Classification (**)
- Procedures for Exempt Employee Professional and Career Development (^)
Employee Support
- Accommodation of Employees Policy
- Flexible Work Policy (*)
- Procedures for Flexible Scheduling (**)
- Procedures for Flexible Place (**)
- Emerita / Emeritus Status Policy
- Procedures for Employee Death Response (~)
- Tuition Waiver for Employees Policy
- Procedures for Protecting Employees and Students from Retaliation (^)
Employee Conduct
- Code of Conduct Policy (+)
- Employee Discrimination, Bullying and Harassment Policy (*)
- Procedures for Employee Complaints of Discrimination, Bullying and Harassment (**)
- Inclusive College Community Policy (+)
- Privacy Policy (~)
- Procedures for Privacy Impact Assessments (~)
- Procedures for Privacy Critical Incidents and Breaches (~)
- Procedures for Website Privacy (~)
- Procedures for Responding to Freedom of Information Access Requests (~)
- Media Relations Policy (^)
- Sexual Violence and Misconduct Policy (+)
- Procedures for Complaints of Sexual Violence and Misconduct
- Post-Employment Restrictions for Senior Executives
- Violent or Threatening Behaviour (#)
- Procedures for Responding to Violent or Threatening Behaviour (#)
College Systems and Resources
- Emergency and Critical Incident Management Policy (#)
- Library Collections Policy (^)
- Procedures for Library Collections (^) coming soon
- Social Media Policy Guidelines for Use of Social Media
- Use of Information Technology Resources Policy (~)
- Use of Materials Protected by Copyright (^)
- Procedures for Fair Dealing (Copyright) (^)
Facilities
- Alcohol Service and Consumption Policy (^)
- Procedures for Alcohol Service and Consumption (^)
- Facility Rental Policy (+)
- Procedures for Facility Rentals (+)
- Flag Policy (~)
- Procedures for Flag Policy (~)
- Guide and Service Dog Policy
- Health and Safety Policy (*)
- Naming Policy (Tangible Assets, Non-Tangible Assets, and Functional Naming) (#)
- Smoke-Free Policy (#)
- Procedures for Smoke-Free (#)
- Sponsorship Policy (*)
- Procedures for Sponsorship Approval (**)
- Traffic and Parking Policy (#)
- Use of Indigenous Language on College Property (^)
Finance
- Borrowing Policy (~)
- Capital Asset Surplus Disposal Policy (#)
- Procedures for Capital Assets: Surplus & Disposal (#)
- Deferred Salary Leave Policy (+)
- Procedures for Deferred Salary Leave (+)
- Fraud Policy (#)
- Procedures for Reporting Wrongdoing or Fraud (#)
- Hospitality Policy
- Investment Policy
- Kilometre Reimbursement Policy
- Procurement Policy (~)
- Procedures for Procurement (~)
- Enterprise Risk Management Policy (#)
- Signing Authority Policy (~)
- Procedures for Signing Authority Policy (~)
- Safe Disclosure Policy
- Procedures for Reporting Wrongdoing or Fraud (#)
- Strategic Risk Reserve Policy (+)
- Travel Policy and Procedures
- Tuition and Ancillary Fee Policy
Board of Governors – Policy Consultation
To review and comment on draft policies please click on the policy below. You will be directed to a Moodle page where you will need to enter “review” as the enrolment key. No personal identification is required to submit feedback on the policy. Accordingly, you will not receive a response regarding your comments.
Current Policies Under Review:
There are currently no policies open for consultation.