IT Services

Microsoft Teams is a chat-based collaborative workspace that brings together people, content, and conversations. With Teams, channels of colleagues or classmates can create content while collaborating with one another at the same time. Users can share files through Teams both internally and externally, and access their team files from the teams’ shared storage.

Teams’ powerful chat feature means that colleagues across the college can instantly communicate with one another through instant messaging and audio/video conferencing. Office applications such as Word, Excel, PowerPoint, and OneNote are connected to Teams, similar to Slack. There are also mobile, desktop, and online versions of Teams.

For faculty and staff, telephone services are now operated through Teams. For more information on using Teams Calling, please see the project webpage.

With your OneDrive account, you can securely store all of your personal files in one place, easily share them with your colleagues and access them from any device. 

You can store and share up to 1 TB with OneDrive while creating, collaborating on, and editing Office 365 documents. With OneDrive, you can also:

• Control the sharing rights on your documents and access files remotely.
• Better collaborate with colleagues by editing and sending changes to OneDrive email attachments in real-time. There is no need to collate multiple recipients’ edits and comments.
• Keep track of document comments and edits in one place, not across multiple copies of a document.

To request a team, please navigate to MyOkanagan and select the following path: Service Requests > IT Services > Account Access > Request a Team.

For your convenience, you may also use the direct link below:
Request-a-Team

See Microsoft’s documentation on how to start a chat in Teams and Six things to know about chat in Teams. Chat and calling is only enabled for faculty and staff.

See Microsoft’s documentation on how to access your apps in Teams.

See Microsoft’s documentation on how to start a call from a chat in Teams for more information.

Faculty and staff have the ability to make external phone calls through Teams as well. More information can be found here.

See Microsoft’s guide on how to collaborate on files in Teams.

For the May 2020 pilot, the Microsoft Teams Calendar will not be available. Faculty, staff, and students can book Teams meetings using the Teams Meeting Outlook add-in, or by using the Meet Now feature in a team.

If you are the organizer of the meeting, join the meeting and click the Participants icon on the meeting control bar to reveal the Participants column on the right-hand side. From here, click the down arrow icon to download the attendance list as a CSV file. By default, this file will download to the Downloads folder on your device.

This feature is currently only available for staff/faculty.  

To hide a team, click the ellipses in the top-right corner of the team and select Hide from the drop-down menu. This will move the team to your Hidden teams.

For assistance with your OneDrive account, email support@okanagan.bc.ca.   You can also take a look at Microsoft’s OneDrive video training.

No. OneDrive is not intended as a replacement for departmental file storage. If you need to save highly confidential information, it is not recommended to save these files/data on your OneDrive account.

15 GB. 

5 TB.

Yes, you can real-time co-author documents with your colleagues. See the Microsoft documentation on how to share the document and invite others to edit it with you.

OneDrive is built on the Office 365 hyper-scale, enterprise-grade cloud, delivering the advanced security and compliance capabilities. Data is encrypted in transit and at rest. You can read more about security and compliance in Microsoft’s documentation found here.

Please contact the Computer Help Desk for assistance with this.

All OneDrive files in your Okanagan College Microsoft 365 account are stored in Canada, however, some automated processing may occur outside of Canada. You can read more about privacy in Microsoft’s documentation found here.

You can share documents or folders with others.  The files and folders are private until you decide to share them and you can see who a OneDrive file is shared with or stop sharing at any time.  You can read more about file sharing in Microsoft’s documentation found here.