A building and a location icon
Book a Space or Rent a Space at OC
A building and a location icon
Attending an event

How to Book an Event or Rent a Space at Okanagan College  

Information for Community Members 

Okanagan College offers versatile venues for trade shows, conferences, workshops, meetings, seminars, and weddings. Follow these steps to ensure a smooth booking process. Providing complete details in the request form helps our team allocate space efficiently, gather necessary information, and prepare accurate quotes.

Step-by-Step Instructions

Step 1: Submit the OC Campus Event & Room Request Form 
Complete the form with as many details as possible. This helps our team understand your event requirements. If we need clarification, we will contact you directly.

Step 2: Review and sign your contract. Once your request is processed, you will receive a contract. Read it carefully and sign the last page. If you have questions about your contract, email:

Step 3: Provide insurance coverage. Your insurance must meet the requirements outlined in Section 20 of the Agreement:

  • Comprehensive general liability insurance of at least $2,000,000 per occurrence for bodily injury and property damage.
  • Coverage must include your group, its representatives, and Okanagan College as additional insureds.
  • The policy should cover premises and operations, contractual liability, cross liability, and tenants’ legal liability. Larger or higher-risk events may require additional coverage.

Step 4: Submit payment.

  • Credit Card: Call 1-877-755-2266 or 250-762-5445 Ext. 4480
  • Credit/Debit: In person on campus. PA300 in Vernon. PL133 in Penticton. L105A in Kelowna. SA103 in Salmon Arm.
  • Cheque: Payable to Okanagan College. Mail or deliver to: Rox Pollock, Okanagan College, 1000 K.L.O Road, Kelowna, BC V1Y 4X8 

Related questions

Q1: I would like to serve alcohol at my event. Do I need a liquor license?

A1: Yes. If you are serving liquor, you must apply for a Special Events Permit.

Q2: Where do I get insurance?

A2: As a public institution, Okanagan College cannot recommend a specific insurance broker. However, other event organizers have successfully used the following options:

  • Contact their existing broker to extend their current policy
  • Visit local insurance brokers
  • PAL Insurance
  • EventPolicy.ca

Q3: I would like a specific layout for my event or room rental. How do I get the layout I want?

A3: If you need a specific setup, provide a detailed layout plan. Our team can provide you with blank layout plans or commonly used layout ideas.

Q4: I would like a campus tour. How do I arrange a tour?

A4: If you would like a tour of our campus or available spaces, email:

Q5: Can I bring my own caterer to my event or room booking?

A5: Every Okanagan College campus has on-site caterers who have the right of first refusal for all events. You can request their contact information, email:

Q6: What happens if I need to cancel my event or room booking?

A6: Email our team as soon as possible:

Q7: What is your cancellation policy?

A7: The Okanagan College cancellation policy is:

  • Cancellations must be received 10 business days prior to the event date.
  • If a cancellation is not received within the required time, the renter is responsible for costs of services already performed or contracted for in preparation for the event.
  • These costs may be deducted from the damage deposit or charged directly to the renter.

Q8: How can I pay for parking?

A8: Paid parking is in effect year-round. For current rates and campus parking maps, please visit Parking Services Parking and transportation | Okanagan College

Q9: I want to pay for parking for myself and the attendees of my event or room booking.

A9: If you are hosting an event and plan to cover parking costs for all attendees, there are two options:

  1. Per Vehicle: Provide our team with the estimated number of vehicles attending. We will charge per vehicle and send you a parking link prior to your event. Attendees can enter their license plate number upon arrival.
  2. Lot Purchase: You may choose to reserve and purchase an entire parking lot for your event.

Q10: How can I connect my laptop for presentations?

A10: Most rooms are equipped with AV systems that have laptop connections. If you need adapters or specific cables, please let us know in advance so we can confirm availability or advise you on what to bring.

Q11: I would like to play music at my event. What are SOCAN fees?

A11: SOCAN fees are charges for music licensing in Canada, administered by SOCAN, The Society of Composers, Authors, and Music Publishers of Canada. SOCAN ensures that music creators are compensated when their music is played publicly. Under Canada’s Copyright Act, playing live or recorded music in public requires permission from rights holders.

Q12: Does Okanagan College offer accommodation? 
A12: Residence & Conference Centre offers hoteling options May – August. Housing | Okanagan College

For more information and to book, you can contact:

Q13: Does the Penticton Campus offer accommodation May – August?

A13: Penticton Campus housing is currently under construction. The expected completion date is Fall 2026.

Resources and links

Last updated on Monday, November 24th, 2025

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