Our Commitment to You

Camp OC is committed to offering your child a safe, fun and educational experience. We will make every effort to ensure that your child's camp experience is positive by providing quality content, instructors and facilities.

What to Bring to Camp

Please have your child bring a lunch and snacks to camp. Due to allergies, please do not include any nut butters or nut snacks. Be sure to make note of allergies or any special diet restrictions for your child in the Medical Information section of this form. Campers should dress in weather appropriate play clothes and should bring a hat, running shoes, sun block and a water bottle. If your child's camp requires additional items, they will be listed on their registration form.

Certified Education Assistant (CEA)/Support Person Requirements 

Camp OC welcomes children of all abilities and with any exceptionalities to join our camps. We want your child to have a positive experience at Camp OC, therefore, it is important that we are notified of any medical, physical or behavioural condition/s that may affect your or other children's safety at camp. Camp OC does not have trained CEAs on staff. If your child needs extra help, we will happily work with you to find the best solution. We suggest your child brings a helper to camp, that person is of course free of charge. Please note any condition on the Parental Consent Form and feel free to contact the Camp OC staff to discuss.

Behaviour and No Bullying Policy

Okanagan College expects all campers to behave in a respectful way towards other campers, camp staff, equipment, and camp facilities. Parents/Guardians will be notified if their child's behaviour is inappropriate. If the inappropriate behaviour continues, Okanagan College reserves the right to remove the child from camp, without a refund. Please read the College's Student Conduct policy for more details. See the following link: https://webapps-5.okanagan.bc.ca/ok/Calendar/StudentConduct.

Medical Attention

With the registration of your child at Camp OC, you authorize Okanagan College to provide, or cause to be provided, such medical services that Okanagan College or medical personnel consider appropriate. The standard response in the event of a medical emergency is to call 911 and then call the parent or guardian.

Camp OC Refund/Withdrawal Policy

A $25 administration fee (per camp, per child) applies to all Camp OC cancellations.

Parents/Guardians may request to withdraw their child from a camp by advising Camp OC by phone, email or in person. A full refund (less a $25 administration fee (per child, per camp)) will be issued if the request to withdraw is made at least ten business days before the camp start date. Please note - statutory holidays are not considered a business day.
Requests made less than ten business days before the camp start date will be refunded at 50%, less a $25 administration fee (per child, per camp).
No refund is provided after the camp start date unless there are extenuating circumstances. In such cases a written request for refund or a credit toward another camp, accompanied by appropriate documentation (i.e. medical note).  This documentation must be submitted to the Associate Director.
No refund is provided for days missed or forgotten camps. Refunds will be paid by cheque and mailed to the parent/guardian.

**COVID – 19 Adjustments**

  • Any camp cancellations or changes due to advice or restrictions provided by the Provincial Government will be refunded 100%.

  • If your child is experiencing any symptoms of COVID – 19 prior to the first day, they cannot attend camp, and a full refund will be issued, $25 admin fee still applies.

  • If your child is experiencing any symptoms of COVID – 19 during camp and is asked to leave, a prorate refund will be issued, $25 admin fee still applies.

 

Camp OC Waitlist Policy

If the camp your child wants to attend is full, please add their name to the waitlist as we do our best to adjust schedules and create new camps to accommodate as many campers as possible.

If a spot becomes available, an email will be sent out and the spot will be filled on a first-come-first-served basis. This email will be sent at 6pm every Monday, to everyone on the waitlist, with instructions on how to proceed. You must reply via email (phone messages or in person will not be accepted) if you are interested in the spot. We will respond the next day to let you know if your child is registered and arrange payment.

Late/Absent

If your child will be absent, please notify camp staff by calling or emailing your campus. It is the parent's responsibility to make sure that their child gets signed in at the beginning of camp. You will not be notified if your child is absent from the program.

Sign In/Out Procedure

Your child needs to be signed in at the start of each day. At the end of the day, the child can only be signed out by a person listed under “Permission for pick-up”. Valid photo ID will be required. Exception – A child you have given permission above to sign themselves out, will be able to leave without a parent/guardian signing them out.

Privacy

Personal information collected on this form is collected and protected in accordance with the Freedom of Information and Protection of Privacy Act and will be used for the purposes of Camp OC program administration. This form is primarily for staff use. Information on this form may also be provided to 911 personnel in the event of an emergency. Direct any questions about this collection to the Office of the Registrar at (250) 862-5418 or for more information, please visit: https://webapps-5.okanagan.bc.ca/ok/Calendar/FreedomofInformationandProtectionofPrivacy